General guidelines for Ph.D. students

Ph.D. student are accepted for a twelve month trial period.

Immediately on the acceptance date, the students are required to fill in the advisor (a staff member whose academic rank is that of a senior lecturer or higher and who has agreed to act as their advisor) form in The Kreitman School website

Within 3 month from the acceptance date, the students are required to formally propose a thesis title by filling the form in The Kreitman School website (above).

Within a year from the acceptance date, the students are required to submit a research proposal to the Graduate students' Committee of the Kreitman School. Before submission, the research proposal should be approved by your advisor and by the departmental graduate committee.

One year after the Thesis defense exam, and every year until the Thesis is submitted, the students are required to submit a progress report on their progress. The progress report should be submitted after the approval of their accompanying committee.

As part of the PhD curriculum the students are also required to:

1. Take a total of 6-10 credits towards the doctoral degree, as determined by your advisor. Doctoral students in the Department of Computer Science are required to take courses of at least 10 credit points. The courses must be completed within three years from the date of acceptance.

2. Take the course "Scientific writing in English" (without credit).

3. Participate in seminars and workshops according to the requirements of your department

(Without credit).

4. Give at least one seminar lecture dealing with your research topic (in the last year of your studies) in your department.

At the beginning of each semester the students must register (by internet) the courses they are taking for that semester. In case the student is not taking any courses he/she must register to "research" 10-3-0051.

Instructions for course & research registration – 2nd Semester 2024

Instructions for course & research registration

2nd Semester 2024

Students for Ph.D. studies (codes 3)

Studies for the 2nd semester of 2024 will begin on Tuesday,

April 30, 2024.

•School regulations, general information, forms, and announcements can be found on the Kreitman School Website:

http://in.bgu.ac.il/en/kreitman_school/Pages/default.aspx

Registration Period

•The Internet website will be accessible from 25.03.2024 at 09:00 until 24.04.2024 at 23:59.

The web address is: https://bgu4u.bgu.ac.il/pls/scwp/!app.gate?app=cns&lang=en

•Late registration and changes via the Internet can be done from 30.04.2024 at 09:00 until 12.05.2024 at 13:00.

•Registration for courses in all the departments is done by students independently on the Internet.

•All the course rosters appear under: “Information services for students and candidates, “Course information," and each specific departmental course roster. https://bgu4u.bgu.ac.il/html/deptCourses_ENG/

•Doctoral students must register before each semester during all their years of study; if a student does not register for studies, his/her scholarship is revoked.

· Students are personally responsible for online registration. Students who do not register on time will have their studies discontinued. Students requesting late registration after the “period of changes" may do so only via the Secretary of the Kreitman School and will be required to pay a “late fine" of 266 NIS (unless just cause can be proven, e.g. I.D.F. reserve duty or certified illness).

• After completing registration, you can print copies of the course registration and the studies confirmation document.

· Every research student must open a personal ORCID account and link it to the institutional ORCID. The link between the two accounts allows the automatic harvesting of information about research products. For guidelines, please click here.

Instructions for course registration

•Students who have completed their course requirements, or are not attending lectures and are only doing their research, must register via the Internet for “Research" course no.10. 3.0051. Students in their extension period must also register for the Research course.

• A student who has submitted his/her thesis to the Kreitman School for approval, by the end of the changes period, is not required to register online and will not be charged tuition.

• Every student has to study 6-10 credits in coordination with his/her advisor (courses must be from advanced studies). Doctoral students in the Department of Computer Science are required to take courses of at least 10 credit points. The courses must be completed within three years from the date of acceptance.) Students must register for courses in accordance with the academic regulation, the acceptance letter, and/or defense exam committee recommendations.

• Students may take a course of up to 3 credits given by the advisor. If the lecture given by the advisor credits more than three credits, the student will be credited only with three credit points.

• Students may not take a "guided reading course" with the advisor.

• A doctoral student wishing to take a bachelors-level course must first get the consent of the department giving that course. Bachelors-level courses will not acknowledge academic credits.

• Workshops, Seminars, and Language courses will not acknowledge academic credits.

• Students wishing to take courses given by Ph.D. Students (including courses for master's Studies) will not be credited with academic credit points.

• Students who have been requested to take supplementary courses (courses that you will not receive credits) must take additional 6-10 credits in coordination with the advisor.

• Every student should register once during their studies for the Seminar they have to give on their Ph.D. thesis. The Seminar should take place in the final year and include the research results. The no. of the course is 10.3.0061

• The course "scientific writing in English" is mandatory for all Ph.D. students. The courses will not be acknowledged for academic credits.

• A doctoral student wishing to take a course from another department must first turn to that department and request that the course be appropriately marked (for population 3, his/her home department), and only then can it be registered online.

• Every new Ph.D. student with a teaching assistant position at the University must attend the one-year course “Preparation for a graduate teaching assistantship," course no. 900.5.9001, which gives no academic credit.

• Training in Chemical & Biological Safety –an online course. Mandatory for all students exposed to risk factors in the laboratory who work, in the laboratory, at least 4 hours a day, three times a week, for two months a year. These students are required to take the course each year during their Ph.D. studies. For questions on this subject, please contact– Ms. Hodaya Saban -phone number 08-6479479 or email hodayaan@bgu.ac.il (no credit)

• All Ph.D. students must take Prevention of Sexual Harassment course no. 900.5.5001 in the first semester. Registration for the course is carried out independently through the University's internet site:

https://bgu4u.bgu.ac.il/pls/scwp/!app.gate?app=csh&lang=en

Within 24 hours of enrollment, the course will appear in Moodle. For students who will not complete the course, access to the personal information system will be blocked.

Request for Inter-university Ph.D. Studies

• A student wishing to take a course at another institution must register for “Research," and the code will be 10.3.0051.

• In addition, a detailed request form must be submitted, justifying the reasons for studying at another institution (including the full details of the other institution, the course's name, and the number and syllabus). The student's Thesis Supervisor (Mentor) must sign the form.

Request for Leave of Absence

• A student requesting a leave of absence from studies must submit a request form no later than two weeks after the start of the semester.

The request for an Extension of Ph.D. Studies

• A student who has completed 4 years of study, but has not yet submitted the thesis for approval, must submit a request form for the extension of the submission date, with the Thesis Supervisor's (Mentor's) permission and that of the Head of the Departmental Graduate Studies Committee.

A Ph.D. student who has given birth during the Ph.D. studies period will be entitled to a one-year extension of studies. In this case, the student should submit an extension form along with a certificate of birth.

All forms can be downloaded from the Kreitman School website http://in.bgu.ac.il/en/kreitman_school/Pages/4students.aspx

· Students in their extension period must also register for the Research course.

Best wishes for your successful studies.

The kreitman School

Advisor'/s' appointment &Ph.D. Thesis topic approval web system

Advisor'/s' appointment confirmation form/s - link to our online form

https://appeals.bgu.ac.il/krientmanphd/login.aspx

Proposed Ph.D. Thesis topic approval form - link to our online form

https://appeals.bgu.ac.il/krientmanphd/login.aspx

Guidelines for Submission of Research Proposal

1. The Research Proposal, written in Hebrew or English, is to be submitted to the Office for Research Students not later than 12 months from the date of the student's acceptance to doctoral studies. Students in the "Combined Program" must submit their Research Proposal during the first month of their studies.

Students in the direct track must submit their research program by the end of the first month of the fifth semester of their studies.

2. Submission of the Research Proposal and Accompanying Forms

2.1 After approval by the Thesis Advisor and the Head of the Departmental Graduate Studies Committee, the student is required to submit his research proposal as an electronic file by email to his coordinator at the Kreitman school.

2.2 After submitting the research proposal, the student will receive an email asking to upload the research proposal as PDF file in the Kreitman system:

https://appeals.bgu.ac.il/krientmanphd/login.aspx

2.3 The research proposal should be 20 pages, not counting the bibliography.

3. Contents of the Research Proposal

3.1 A title page (see the following example) approved and signed by the Advisor and by the Head of the Departmental Committee.

3.2 A one-page Hebrew abstract for a Hebrew Thesis and two single-paged Hebrew and English abstracts for a non-Hebrew Thesis.

Foreign students are exempt from including a Hebrew abstract in the proposal.

The final thesis will include an abstract in Hebrew and an abstract in English, which will be a direct translation of each.

3.3 The goal of the research and the main Thesis hypotheses.

3.4 The significance of the work and its scientific background.

3.5 Anticipated innovations resulting from this research.

3.6 Prior research and publications on this topic.

3.7 The research methodology; the techniques and stages towards proving the hypotheses.

3.8 Bibliographic references from the academic literature in the field.

3.9 A preliminary outline of the entire work (Humanities students only).

3.10 If your Academic discipline requires it: Initial results indicating the practicality of the Proposal

4. Students in the “Combined Program" must also include a section describing their Masters' research, their results and findings, and their interim conclusions. This section must be sufficiently detailed so that the reader can judge the quality and breadth of the prior work, to assess its contribution to the solution of the general problem.

**NOTE: In the case of "Combined Program" students--the Research Proposal may be up to 60 pages in length, including the bibliography. For the Humanities, it may be up to 100 pages, including the bibliography.

Example of a title-page page:

Ben-Gurion University of the Negev

Research Proposal for a Ph.D. Thesis

English title

Hebrew title

Student's name

Date

Advisor's name and signature:

Head of Departmental Committee's name and signature:

Student Guidelines for Submission of Progress Reports

1. A report should be submitted once a year (as per the date written in the "change of status letter" after the Thesis proposal exam) each year until your completed and approved Thesis has been submitted to the Kreitman School.

2. The front page of the report should include: the research topic, the academic unit in which the research is taking place and the period covered by the report.

3. The report should include information on: research progress, scientific publications and active participation in scientific conferences during the year covered by the report.

4. The final report, before submission of the Thesis, should also include a summary of all your achievements accomplished during the Ph.D. research process.

5. Reports should not exceed five pages.

6. In addition to each report, please attach a ca.50-word abstract detailing your main activities of past year, emphasizing what you did to promote your research.

7. Be advised that delays in submitting your reports may affect your scholarship and/or the continuation of your studies.

8. The "internal examiners" of the research proposal defense exam committee are required to serve as members of the students' "accompanying committee" till the completion of her/his studies. As members of the committee they are required to meet with the student once a year, approve the annual progress report, and fill in the evaluation form.

The student's progress report will not be approved if the accompanying committee's evaluation form is not received at the Kreitman School office.

9.Progress Reports must be approved by your Advisor and the Head of the Departmental Committee

Add to the progress report (links on the right):

- Progress Report form

-Report of the Ph.D. Accompanying Committee

Guidelines for graduate student progress report submission in the Faculty of Health Sciences

1. The student must write the report according to the instructions on the Kreitman website, obtain his/her supervisor's approval, and together with the "Progress report form" sign by the advisor it should submit it to his/her accompanying committee.

4. A meeting between the student and the student's graduate committee must then be arranged. This is the responsibility of the student.

5. The accompanying committee must fill and sign the report form (attached below)

6. The student must then compile a PDF file containing, in order, the progress report, the supervisor-approved progress report form, and the accompanying committee filled and signed and then send it to the Luba at the Faculty's research student secretariat.

Instructions for Preparing the Ph.D. Thesis

1. After finishing the paper, a scientific abstract must be prepared (according to the proper format found in paragraph 6) and using the correct terminology as found in the professional literature. The style must be acceptable for publication in both the Hebrew and the English sections.

2. The thesis is usually written in Hebrew or in English. The Thesis should undergo editing by either editorial services or by use of Grammarly, and approval of editing should be sent while submitting the thesis.

Please note that a thesis submitted as a collection of articles should also be edited.

3. The Thesis must be submitted to the Kreitman School Office after being approved by the Advisor/s as follows:

· 2 copies (which will not be returned).

· All two, in temporary (spiral) bindings,

· Typed on white A4 paper.

· Hebrew texts should be in 12-point David font and English texts should be in 12-point New Times Roman font

· Margins on all sides with a line-and-a-half spacing between the lines of text.

4. The Thesis will include both Hebrew and English abstracts. Each abstract should be about 5% of the volume of the entire work. Following the abstract, the student should provide a list of keywords in Hebrew and English.

5. The student should submit the thesis binding pages as follows:

· Both the Hebrew and English cover-titles should be blue (see the cover paper).

· The inside title-pages (immediately following the covers, as in the attached example) should be equivalent on both the Hebrew and English sides.

· The parallel half-title pages (following both title-pages) should include the name/s of the Thesis Advisor/s and the name/s of the Faculty/ies and Department/s for which the research was done (as in the attached example).

· The parallel 3rd pages should contain acknowledgements and thanks, as per the student’s wishes.

· The parallel 4th pages may contain special dedications or quotations, as per the student’s wishes.

· Please note, the date on the thesis should be the actual day of submission.

6. After the binding pages come the tables-of-contents, lists of illustrations or tables (optional), the parallel abstracts and the main text of the Thesis, including:

a) An introduction, including a detailed explanation of the purpose and goals of the research, a description of all the relevant data already known on the subject and a review of all the other existing research on the same subject.

b) A description of the research and its results, describing all the methods and techniques used, but leaving the results for other chapters.

c) A discussion of the research process and what conclusions were reached, which hypotheses were confirmed or negated, comparing these conclusions with those reached previously by other relevant researchers.

d) A bibliography.

7. All the equations and tables in the body of the work should each be numbered consecutively.

8. The length of the Thesis—Students from the Faculties of Health Sciences, Engineering Sciences, Social Sciences, Natural Sciences and the Management Sciences may not submit more than 100 pages (not including: appendices, abstracts, graphs, keywords and the bibliography).

In case the thesis includes qualitative research it may not exceed 250 pages

(not including: appendices, abstracts, graphs, keywords and the bibliography).

Humanities students may not exceed 350 pages in length (including: appendices, abstracts, graphs, keyword lists, and the bibliography.

9. After the Panel of Judges has approved the Thesis and the Kreitman School has made the official announcement, 1 complete, bound copy, signed by the Thesis advisor/s have to be submitted to the Kreitman School Office.

10. The Ph.D. Thesis may also be submitted as a collection of articles –

Find instructions at the collection of articles.

11.The Ph.D. Thesis may be also submitted as a collection of chapters-

Find instructions at the collection of chapters

cover paper

Instructions for Thesis Editing

For Ph.D. Students who choose to write their thesis in English, language editing is required before submission.

The Kreitman School provides two options of funding for this purpose. Students may pick one out of the two following options:

1. Reimbursement from The Kreitman School – after paying for editorial services, The Kreitman School will reimburse up to 1,000 INS from what was paid by the student. The transfer will be to the student's bank account after presenting the original receipt to The Kreitman School's office.

2. Free "Grammarly" license– The Kreitman School will hold distribution rounds for all Ph.D. students who are in the process of writing their thesis. The license for Grammarly will expire after a year or less, depending on the distribution round. After receiving an email announcing distribution, the students should fill out the digital form attached to the email.

Please mind that you may choose only one option of the above for Funding. After receiving one, you can not be granted further Funding for editing your thesis.

For requests and further information, please contact the current Head of the Dean's office of The Kreitman School.

Instructions for collection of articles

Instructions for submitting a Ph. D. Thesis as a collection of chapters

Instructions for submitting a Ph. D. Thesis as a collection of chapters

A Ph. D. thesis presented as a collection of chapters must include:

- A Hebrew abstract

- An English abstract

- A general preface explaining the entire field and the structure of the Thesis.

- At least three independent chapters include the following sub-sections: a preface, the research methods, the results, and a discussion. Each sub-section may constitute the basis for an article to be published.

- A general discussion – connecting all the different chapters in the Thesis.

- One comprehensive bibliography (separate bibliographies should not be included in each chapter to prevent needless repetition).

All of the above are in addition to the overall standard framework, editing, and submission requirements for Research Theses.

The student will also attach a statement (an affidavit) that all the material incorporated in their Thesis is entirely the result of their own independent research work.

If you want to refer to the relevant work of other researchers, which is necessary for a better understanding of the presented Thesis – prior, written permission must be obtained from those named researchers. This should be specifically designated in the attached statements, and their part must be noted adjacent to the description of the research results.

Note that the Judges' Panel is sensitive to the inclusion of material in the Thesis not produced by the student. A Ph. D. Thesis presented as a collection of chapters must include only the student's work.

Thesis Evaluation Process

1. Two temporary, spiral-bound copies .

2. The Kreitman School will send a request for a list of the potential, recommended judge-candidates to the Chairperson of the Departmental/Faculty Committee and a copy of that request to the advisor.

3. The final list of judge-candidates is determined by the Research Students' Committee.

4. The Kreitman School then turns to the external judge-candidates, seeking their agreement to judge the work.

5. After attaining their agreement the Thesis is sent out for evaluation.

6. The Judges' Panel usually has 3 Judges – 2 external Judges (not at BGU) and one at BGU.

7. An Email confirmation is sent to the student and his/her Advisor once the Judges have received the Thesis.

8. If the Judges' evaluations are delayed, reminders are issued.

9. Once their judgments have been received, their evaluation reports are Emailed to the student and his/her Advisor.

10. If corrections of the Thesis are required, they are to be submitted to the Kreitman School in accordance with the instructions distributed with the Judges' evaluations (Note that each individual Judge on the Panel is represented by a number and must provide a separate, numbered evaluation along with the approval and signature/s of the Thesis Advisor/s.)

11. If the corrections are made and approved as per the requirements, then the Thesis goes to the Research Students' Committee for approval. After it is approved by the Committee, the recommendation of the Committee to grant the Ph.D. degree is passed along to the BGU Senate, which usually convenes once every month and a half.

12. While the recommendation is passed on to the Senate, the student is asked to submit final copies of the Thesis and its accompanying material in accordance with instructions sent to him/her.

Confirmation of the degree

After the degree has been approved by the University Senate, the student receives official certification from the Kreitman School, confirming that he/she is eligible to receive a Ph. D. degree – "Doctor of Philosophy." The official date of eligibility is the date on the final Judges' Panel report, unless corrections have been required; in such a case, the official date of eligibility is the date on which last corrections were approved. The student may use the titles "Ph. D." or "Dr." only after the official date (as above).

Granting of the degree

Ph. D. certificates are awarded at a special ceremony for the granting of degrees, held once a year in the Summer, without ranking, e.g. "with excellence."

The judging process is a long one and we do the best we can to shorten it. Thus, a student intending to go abroad for his/her post-doctoral studies must submit the Thesis as early as possible (at least half a year before leaving Israel), in order to receive official notification of eligibility in due time.

Instructions for Submitting the Final Version of the Ph.D. Thesis

The Degree Awards Ceremony will usually take place each year in June.

Students

For Students

General guidelines for Ph.D. students

Instructions for course & research registration – 2nd Semester 2024

Instructions for course & research registration

2nd Semester 2024

Students for Ph.D. studies (codes 3)

Advisor'/s' appointment &Ph.D. Thesis topic approval web system

Guidelines for Submission of Research Proposal

Ben-Gurion University of the Negev

Research Proposal for a Ph.D. Thesis

Student's name

Advisor's name and signature:

Head of Departmental Committee's name and signature:

Student Guidelines for Submission of Progress Reports

Instructions for Preparing the Ph.D. Thesis

Instructions for Thesis Editing

Instructions for collection of articles

Instructions for submitting a Ph. D. Thesis as a collection of chapters

Thesis Evaluation Process

Instructions for Submitting the Final Version of the Ph.D. Thesis

Forms

Quick Links

Students

For Students

General guidelines for Ph.D. students

​Instructions for course & research registration – 2nd Semester 2024

Instructions for course & research registration

2nd Semester 2024

Students for Ph.D. studies (codes 3)

Advisor'/s' appointment &Ph.D. Thesis topic approval web system

Guidelines for Submission of Research Proposal

Ben-Gurion University of the Negev

Research Proposal for a Ph.D. Thesis

Student's name

Advisor's name and signature:

Head of Departmental Committee's name and signature:

Student Guidelines for Submission of Progress Reports

Instructions for Preparing the Ph.D. Thesis

Instructions for Thesis Editing

Instructions for collection of articles

Instructions for submitting a Ph. D. Thesis as a collection of chapters

Thesis Evaluation Process

Instructions for Submitting the Final Version of the Ph.D. Thesis

Forms

Quick Links

Instructions for course & research registration – 2nd Semester 2024