Travel No._____________         

  Ben–Gurion University of the Negev                                    
       Finance Division\ Overseas Training & Travel unit
       Tel: 08-6461700
       Fax: 08-6472993
Expense Report – For Overseas Travelers 2021

	
Dear Traveler,
* The Expense Report for Overseas Travelers should be submitted to the Overseas Training & Travel unit within 30 days of 
   your return to Israel. The Overseas Training & Travel Unit is located at the Senate building, ground floor, rooms 22- 24. 
*  For scheduling personal meetings in advance, you contact the Overseas Training & Travel Unit between 8:30-12:00, 
* For your convenience see attached Appendix A with guiding instructions and clarifications for filling out the report. 
I acknowledge that the expenses that will be approved are submitted to the Israeli Income Tax regulations and BGU guidelines that are noted in appendix A	
Traveler's Details	
Faculty\ Department	Surname 	First Name 	
E-mail

	Tel.\ Cell Number									Israeli ID No.\ Student No.	
Arrival Date	Departure Date
	Total Days of Travel	Destination
	
Total Received ($)	Total expected ($)	Purpose of Travel

	
Approved by Overseas Training 
& Travel unit	Actual Cost
(To be filled by the traveler)	List of Expenses (submitted with original receipts)	
Remarks	Approved Amount ($)			
	$	$	1. Original Flight Ticket (to pre-authorized destinations, including airport taxes).	
	$	$	2. Visa	
	$	$	3. Registration conference fares : 
Including  lodging  YES\NO   Total No. of nights______

            Including meals   YES\NO     Total No. of meals ______	
	$	$	4. Intercity travelling fares for training purposes (to & from airport):
	
	$	$	5. Domestic flight fares for training purposes:
	
	$	$	6. Research Expenses (except traveling expenses from SRF* only (: 
	
			6. Health Insurance 
	
			7. Parking (staff members only)
	
8. Lodging Expenses (see Appendix A for details)	
Remarks	Approved Amount ($)	Actual cost	Total Nights	Hotel	
	$	$		To:	From:	
	$	$		To:	From:	
	$	$	 Days___ X $82
	9.  Total allowance in case of 
      lodging expenses required 	
	$	$	Days ___ X $137	10.  Total  allowance in case of  no lodging expenses
** In case of choosing to receive expenses without presenting receipts to BGU, I hereby declare that all my expenses were paid by me for the benefit of the research and no other has carried the costs) 	
                                                     	$	$	 $82	11.   Allowance for Return Day

	
	$	$	Total Days:	To date:	From date:	12. Car Rental up to $64 per day (including Gas, parking , tolls)      	

	$	$	Total Expenses
	
Date	Requesting the difference (pls. mark)           YES\NO
	
 I hereby declare that all expenses are for research  purposes and were not  covered by an external source   
    
                                                                                                        Signature of Traveler ____________________________

Appendix A

Approving Flight Ticket Expenses:

1.	In case of a private purchase of the flight ticket please include:
a.	E-ticket and\or boarding passes. 
b.	An original signed tax invoice + receipt from travelling agent should be submitted with this form (No e-mail or faxed invoice will be approved). 

Approving Lodging Expenses:

1.	For the first 7 nights: up to $293 per night.
2.	For the 8th night up to the 90th night: 75% of actual expense will be recognized. Not less than $129 per night and not more than $219.75 per night.
3.	Over 90 nights: $129 per night, starting from the first night.
4.	Lodging expenses including breakfast or phone calls in hotel bill won't be approved. 
5.	In the case of a double room, 80% of actual expense will be approved (subject to conditions in above paragraphs).
6.	Destinations where the expenses of board and lodging can be increased in maximum additional 25% are: Australia, Austria, Italy, Iceland, Ireland, Angola, Belgium, Germany, Great Britain, Dubai, Denmark, Netherlands, Hong Kong, Greece, Japan, Luxembourg, Norway, Spain, Taiwan, Oman, Finland, France, Korea, Qatar, Republic of Cameroon, Canada, Sweden & Switzerland.

Additional Guidelines:

7.	In cases of two or more trips, with duration of less than 14 days stay in Israel between them, those trips will be considered as one travelling period according to Israeli Income Tax guidelines.     
              
8.	Receiving refund for future travelling requires submission of previous expense reports.

For further information please read overseas travel booklet at:
http://in.bgu.ac.il/finance/DocLib5/info_brochure_abroad.pdf