Ben – Gurion University of the Negev
        Finance Division
        Sabbatical & Foreign Currency Section
        Tel: 08-6472601/7699/7741
        Fax: 08-6472993
Expense Report – For Overseas Travelers 

           

	
Dear Traveler,
* The Expense Report for Overseas Travelers must be submitted to the Sabbatical & Foreign Currency Section within 15 days of your return to Israel.  The Sabbatical & Foreign Currency Section is located at the Senate building, ground floor, room no. 24. 
* For scheduling personal meetings, please contact the Sabbatical & Foreign Currency office in advance, between 8:30-12:00. Tel: 08-6461700.
* Two or more trips, with duration of less than 14 days stay in Israel between them, will be considered as one travelling period. In this case, full refund will be given for plane tickets, but not for board and lodging expenses.
 * Receiving refund for future travelling requires submission of previous expense reports. 	
Traveler's Details	
Faculty	Department	First Name and Surname	
Email	Telephone Number									Passport Number	
Arrival Date	Departure Date	Total Days of Travel	Destination
	
Total Amount Received ($)	Purpose of Travel

Approved by Sabbatical & Foreign Currency Section	Actual Cost ($)	List of Expenses (submitted with original receipts only)	
Remarks	Approved Amount ($)			
	$	$	1. Original Plane Ticket (to authorized destinations, including airport taxes and visa expenses). In case of a private purchase of the plane ticket, the original tax invoice, the receipt and travel route from travelling agent should be submitted with this form. In case of an E-ticket purchase, one should submit the boarding pass, as well. Papers submitted through email or fax, will not be accepted.  	
	$	$	2. Registration fares. 	
	$	$	3. Intercity travelling fares concerning the purpose of travel: 	
	$	$	4. Domestic flight fares concerning the purpose of travel:	
	$	$	5. Research Expenses: 	
6. Lodging Expenses
a. For first 7 nights: up to 246$ per night.
b. For 8th-90th  night: 75% of actual expense will be recognized. Not less than 108$ per night and not more than 184$ per night. Over 90 nights: 108$ per night, starting from the first night.
c. Lodging expenses do not include breakfasts and phone calls included in hotel bill. 
d. In the case of a double room, 80% of actual expense will be recognized, subject to paragraph b. 
e. Destinations where the expenses of board and lodging can be increased in maximum  additional 25% are: Australia, Austria, Italy, Iceland, Ireland, Angola, Belgium, Germany, Dubai, Denmark, Netherlands, Hong Kong, Greece, Japan, Luxembourg, Norway, Spain, Oman, Finland, France, Korea, Qatar, Republic of Cameroon, Canada, Sweden and Switzerland.	
Remarks	Approved Amount	Actual Cost	Total Nights	Hotel	
	$	$		To:	From:	
	$	$		To:	From:	
	$	$	Total Days X 69$
	7. Total allowance in case of lodging expenses required. 
	
	$	$	Total Days X 116$	8. Total allowance in case of non spent lodging expenses	
                                                     	$	$	69$	9. Allowance for Return Day	
	$	$	10. Baggage Insurance	
	$	$	To:	From:	Total Days:	11. Car Rental: up to 54$ per day (including gas and parking fees abroad).	

	$	$	Total Expenses	
Date	Signature of Traveler